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Registering Vital Records (Birth, Marriage, Death)

REGISTRATION OF VITAL RECORDS IN ITALY

The Consulate General of Italy in Toronto, which provides consular services to Italian citizens who reside within its jurisdiction and are registered in AIRE (the registry of Italians living abroad), forwards birthmarriage and death certificates issued by Canadian authorities to the Italian municipalities for registration.

Documents indicated below must be submitted by mail to this Consulate General, at the address:
Consulate General of Italy
136 Beverley Street
Toronto, M5T 1Y5, ON
Civil Registry

Alternatively, you may send/submit them to an Honorary Vice Consulate or to Consular Agent

Certificates must be original and will be retained by the Consulate.
The type of certificate required is the “Certified Copy of Registration” (Long Form).
Please note that “wallet size” certificates are not valid for registration purposes in Italy, and will therefore not be accepted.
For further information relating to the certificates consult the following links: for Ontario, for Manitoba and for NW Territories.

The registration service is provided free of charge. There is, however, a Consular fee for the legalization of the vital certificates and of the translator’s signature. Click here for current fee schedule. 

When requesting the registration of vital certificates, the last place of residency in Italy must be specified.


HOW TO REQUEST THE REGISTRATION OF A VITAL CERTIFICATE

Please make sure to send all the documents necessary depending on your request.

BIRTH

1. Fill out the relevant form

2. Birth certificate in original (“Certified Copy of Registration of Birth”, “wallet size” certificates will not be accepted.) issued by the Registrar General in Ontario, Manitoba and the North West Territories, accompanied by a full translation into Italian in the original language made by one of the reference translators of this Consulate General. The legalization of the registrar’s signature on the birth certificate and that of the translator will be subject to the application of consular fees (Articles 7 and 69 of the Consular Fee). Click here for a list of ATIO-certified translators.
The consular fee (Art. 7 and 69 above) must be included in the envelope, in the form of a money order/bank draft for the exact amount, in Canadian dollars, made out to the Consulate General of Italy in Toronto.

3. Photocopy of applicant’s passport or driver’s licence (with photo and signature).

4. Photocopy of minor’s passport (if available)

5. If the marriage of the child’s parents, celebrated abroad, has not yet been transcribed in Italy, it is necessary to do so before the transcription of the child’s birth (see indications below).

6. Photocopy of the non-Italian parent’s birth certificate (where applicable) and passport issued by the country of origin.

7. Photocopy of the “wallet size” birth certificate of the non-Italian parent born in Canada.

8.  Photocopy of the “long form” birth certificate indicating the place of birth and NOT the county of the non-Italian parent born in the United States.

MARRIAGE

1.Fill out the relevant form;

2. Marriage certificate in original (“Certified Copy of Registration of Marriage”, “wallet size” certificates will not be accepted) issued by the Registrar General in Ontario, Manitoba and North West Territories. The document must be accompanied by a full translation into Italian in the original by one of the reference translators of this Consulate General. The legalisation of the registrar’s signature on the marriage certificate and that of the translator will be subject to consular fees (7 and 69 of the Consular Fee). Click here for a list of ATIO-certified translators.
The consular fee (Art. 7 and 69 above) must be included in the envelope in the form of a money order/bank draft for the exact amount, in Canadian dollars, made out to the Consulate General of Italy in Toronto.

3. Photocopy of applicant’s passport or driver’s licence (with photo and signature).

4. Photocopy of non-Italian spouse’s birth certificate (if applicable) and passport issued by country of origin.

5. Photocopy of “wallet size” birth certificate of non-Italian parent, if born in Canada.

6. Photocopy of the “long form” birth certificate indicating the place of birth and NOT the county of the non-Italian parent, if born in the U.S.

N.B. Marriage certificates issued by religious institutions are not valid for registration purposes.

 

DEATH

1.Fill out the relevant form

2.Original death certificate (“Certified Copy of Registration of Death”) issued by the designated office (Registrar General for Ontario or Vital Statistics Office for Manitoba and NW Territories), accompanied by its full translation into Italian done by one of the translators listed with this Consulate General. Consular fees for the legalization of the signatures of the Registrar General and of the translator will apply. Click here for current fee schedule (“Legalizzazione atti” – articles 7 and 69).

3. Photocopy of applicant’s passport or driver’s licence (include page with photo and signature)

4. Photocopy of the deceased birth certificate.

5. Money order/bank draft made out to the Consulate General of Italy in Toronto for the exact amount due for legalizations (see point 2). If you have any doubts concerning the exact amount due, send an email to toronto.anagrafe@esteri.it.

N.B. Funeral home death certificates are not valid for registration purposes.


VITAL RECORDS NOT ISSUED WITHIN THIS CONSULATE’S JURISDICTION

For information relating to the translation and legalization of vital certificates not issued in Ontario, Manitoba and NW Territories please consult the webpage of the Italian Embassy or Consulate of jurisdiction.


INFORMATION FOR NON-RESIDENTS

The Consulate is responsible for the legalization of vital certificates issued by the local vital statistics authorities in this consular jurisdiction pertaining to non-residents. To obtain this service, you have to apply by mail:

1) Send original documents with their translation. For a list of translators recognized by this Consulate click here.

N.B.: This Consulate does not provide translation services.

2) Pay the consular fee  due for the legalization of the vital certificate as well as for the legalization of the translation (articles 7 and 69 of the Consular fee), with a money order or bank draft made out to the Consulate General of Italy in Toronto. If you have any doubts concerning the exact amount due, please send an email to toronto.anagrafe@esteri.it.

3) A pre-stamped self-addressed Xpress Post envelope with a tracking number for the return of the legalised document.Consular rates change at each quarter change due to fluctuations in the exchange rate. It is recommended NOT to send envelopes containing money orders in the 10 working days before the quarter change (quarter changes occur on 31 March, 30 June, 30 September, 31 December), as rates may change before the file is processed. If the amount of the money order is not correct, the request cannot be processed and must be returned to the sender or is suspended until the required additions are received.