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Repatriation of mortal remains to Italy

 

Repatriation of mortal remains to Italy

DOCUMENTATION AND PROCEDURES TO SHIP HUMAN OR CREMATED REMAINS TO ITALY


In order to ship human or cremated remains to Italy, it is necessary to contact a funeral agency operating in Canada, as some of the documents listed below are issued by the Canadian authorities exclusively to funeral agencies.

For information, the Consulate provides a non-exhaustive list of funeral homes operating in this consular district.

The list is available at the bottom of the page.

The Consulate provides this list only in order to facilitate the applicant and does not have any direct relationship with these agencies, nor can it vouch for them or be held responsible for their work.

If a funeral agency wishes to be included in the list, they can send an email to toronto.info@esteri.it

REPATRIATION OF HUMAN REMAINS

WHICH DOCUMENTS ARE NECESSARY AND HOW SHOULD THEY BE PRESENTED? 

1) 1 original death certificate "Certified Copy of Registration of Death" accompanied by its full translation into Italian done by one of the translators listed with this Consulate General. Consular fees for the legalization of the signatures of the Registrar Generale and of the translator will apply. Click here for current fee schedule and list of translators ("Legalizzazione atti" – articles 7 and 69); 

2) 1 original "Medical Certificate of Death";

3) 1 original letter from local public health authority (if the deceased is a female, please use the maiden name);

The letter must indicate the following information:
- the body was embalmed as required by law;
- the body was enclosed in a hermetically sealed metal container and this container was placed inside a wooden casket;
- the wooden casket was in turn enclosed in a metal lined wooden shipping shell;

4) The original of the "Certificate for Shipment of a Body Outside of Ontario" for the province of Ontario or equivalent for the provinces of Manitoba and the Northwest Territories;

5) Burial permit in original;

6) Copy of the first 3 or 4 pages of the passport of the deceased (Italian, Canadian or both, if available);

7) Letter from the Funeral Home certifying how the body was embalmed and providing the following information:

- the body was embalmed as required by law;
- the body was enclosed in a hermetically sealed metal container and this container has been placed inside a wooden casket;
- the wooden casket has been enclosed in a metal lined wooden shipping shell. 

8) A letter of permission signed by the family specifying the name of the airport/port of entry in Italy, the cemetery, town or city in Italy where the burial is to take place. This letter should also authorize the funeral home to act on the family's behalf in dealing with this Consulate General;

9) Money order with the exact amount corresponding to the consular fee for the legalization of the death certificate, authentication of the translator's signature and the mortuary passport (articles 7, 66H and 69 of the consular fee). Please note that the exact amounts are available on the consular fee and are updated every quarter. Therefore, before filling out the money order, please check the exact amount. Furthermore, in the 10 days immediately preceding each quarter change, due to possible variations in the exchange rate, it is recommended not to send files with money order, as the amounts may not be exact at the time of collection.

The documentation must be mailed (Canada Xpress Post with tracking number recommended) to:

Consulate General of Italy,
136 Beverley Street,
M5T 1Y5, Toronto, ON,
indicating on the envelope “Repatriation of human remains”.

In the shipping envelope it is necessary to include another pre-stamped and pre-filled envelope which will be used by the Consulate to send the mortuary passport to the recipient (see the following paragraphs), or to return the documentation, if the file is incomplete.

HOW SHOULD THE CASKET BE PREPARED?

a) A small metal plate must be affixed to the wooden casket and engraved with the following information relating to the deceased: name and surname (maiden name, if applicable), date of birth and date of death. This plate must be secured onto the casket with extra strong glue;
b) The shipping shell container should be secured with 2 metal bands placed lengthwise and 3 or more placed horizontally, so that they crisscross each other (please note that the metal bands must be at least 2 cm wide and no more than 50 cm apart). 

WHAT DOES THE CONSULATE DO?

Once we receive all the documentation, complete and correct, from the funeral agency, we contact the competent Italian authorities and request authorization for burial in Italy. 
Having obtained this authorization, we issue the "mortuary passport" (subject to consular fee art. 66H) , which is sent in the pre-stamped and pre-filled envelope that applicants will have taken care to include inside the envelope containing all the documentation.

In case of urgency, you can contact the address toronto.info@esteri.it, making sure to mention in the subject "Urgent human remains repatriation", to obtain an appointment in order to collect the mortuary passport in person.

The mortuary passport is generally ready on the working day following the one in which the authorization for burial in Italy is received.

 To obtain the mortuary passport, you do not have to book an appointment on Prenot@mi.

Please note that in the absence of the above documents, the Consulate cannot request authorization for burial in Italy.

Please note that the payment of the consular fee is required for the mortuary passport, the legalization of the death certificate and the authentication of the translator's signature (Articles 7, 66H and 69). Please note that the exact amounts are available on the consular fee and are updated every quarter.
Therefore, before filling out the money order, please check the consular fee for the exact amount. In the 10 days immediately preceding each quarter change, due to possible variations in the exchange rate, it is recommended not to send files with money order, as the amounts may not be exact at the time of collection.

Please be advised that we cannot request authorization from Italy until we have all of the above listed documents. 


Do not make any flight arrangements until notified.



REPATRIATION OF CREMATED REMAINS TO ITALY

The following applies even if the urn is carried on board and travels accompanied by a family memebr or any other authorized person. 

WHICH DOCUMENTS ARE NECESSARY AND HOW SHOULD THEY BE PRESENTED?

1) 1 original death certificate "Certified Copy of Registration of Death" accompanied by its full translation into Italian done by one of the translators listed with this Consulate General. Consular fees for the legalization of the signatures of the Registrar Generale and of the translator will apply. Click here for current consular fees and a list of translators ("Legalizzazione atti" – articles 7 and 69);

2) 1 "Medical Certificate of Death";

3) 1 original letter from local public health authority (if the deceased is a female, please use the maiden name);

4) 1 original "Certificate of Cremation" issued by the crematorium;

5) The original of the "Certificate for Shipment of a Body Outside of Ontario" for the province of Ontario or equivalent for the provinces of Manitoba and the Northwest Territories;

6) Burial permit in original;

7) Copy of the first 3 or 4 pages of the passport of the deceased (Italian, Canadian or both, if available);

8) A letter of permission signed by the family specifying the airport/port of entry in Italy, the name of the cemetery and the "Comune" (city) where the burial is to take place. This letter should also authorize the Funeral Home to act on the family's behalf in dealing with this Consulate General;

9) Money order with the exact amount corresponding to the consular fee for the legalization of the death certificate, authentication of the translator's signature and the mortuary passport (articles 7, 66H and 69 of the consular fee). Please note that the exact amounts are available on the consular fee and are updated every quarter. Therefore, before filling out the money order, please check the exact amount. Furthermore, in the 10 days immediately preceding each quarter change, due to possible variations in the exchange rate, it is recommended not to send files with money order, as the amounts may not be exact at the time of collection.

The documentation must be mailed (Canada Xpress Post with tracking number recommended) to:

Consulate General of Italy,
136 Beverley Street,
M5T 1Y5, Toronto, ON,
indicating on the envelope “Repatriation of cremated remains”.

In the shipping envelope it is necessary to include another pre-stamped and pre-filled envelope which will be used by the Consulate to send the mortuary passport to the recipient (see the following paragraphs), or to return the documentation, if the file is incomplete.

It is illegal in Italy to scatter ashes without formal authorization from the local city hall. Authorization and regulations to scatter ashes may be obtained from the "Comune" (city hall) in Italy.

HOW SHOULD THE URN BE PREPARED?

a) The cremated remains must be placed in an approved urn and the urn must in turn be placed in a wooden shipping container;

b) A small metal plate must be affixed to the urn and engraved with the following information relating to the deceased: name and surname (maiden name, if applicable), date of birth and date of death. This plate must be secured onto the urn with extra strong glue;

c) The shipping shell container should be secured with 1 metal band placed lengthwise and another horizontally, so that they crisscross each other (please note that the metal bands must be at least 2 cm wide).

WHAT DOES THE CONSULATE DO? 

Once we receive all the documentation, complete and correct, from the funeral agency, we contact the competent Italian authorities and request authorization for burial in Italy.

Having obtained this authorization, we issue the "mortuary passport" (subject to consular fee art. 66H) , which is sent in the pre-stamped and pre-filled envelope that applicants will have taken care to include inside the envelope containing all the documentation.

In case of urgency, you can contact the address toronto.info@esteri.it, making sure to mention in the subject "Urgent cremated remains repatriation", to obtain an appointment in order to collect the mortuary passport in person.

The mortuary passport is generally ready on the working day following the one in which the authorization for burial in Italy is received.

To obtain the mortuary passport, you do not have to book an appointment on Prenot@mi.

Please note that in the absence of the above documents, the Consulate cannot request authorization for burial in Italy.

Please note that the payment of the consular fee is required for the mortuary passport, the legalization of the death certificate and the authentication of the translator's signature (Articles 7, 66H and 69). Please note that the exact amounts are available on the consular fee and are updated every quarter.

Therefore, before filling out the money order, please check the consular fee for the exact amount. In the 10 days immediately preceding each quarter change, due to possible variations in the exchange rate, it is recommended not to send files with money order, as the amounts may not be exact at the time of collection.

Please be advised that we cannot request authorization from Italy until we have all of the above listed documents.

Do not make any flight arrangements until notified.



NON-EXHAUSTIVE LIST OF FUNERAL AGENCIES OPERATING IN THE TORONTO CONSULAR DISTRICT

For information only, below you may find a list of funeral homes operating in the Toronto consular district.

This list is open and updated on a regular basis.

The contacts below are provided solely and exclusively for the purpose of providing the user with a first indication.

Users are free to contact any other funeral agency, even not on this list, able to carry out the activities necessary for the repatriation of human or cremated remains to Italy.

The Consulate General of Toronto does not have any direct relationship with the agencies listed below, does not guarantee for their work and does not intervene in any way in the private relationship that is established between client and agency, nor can it be held responsible.


Basic Funerals

https://basicfunerals.ca/ 

+ 1-877-229-7077

Bernardo Funeral Homes

Toronto (Dufferin St. e Albion Road)

https://www.bernardofuneralhomes.com/ 

Dufferin St. +1 (416) 789-7661

Albion Road

+1 (416) 747-7231

Del Moro Funeral Homes

North York, Beverly Hills Drive, Toronto

https://www.dignitymemorial.com/en-ca/funeral-homes/toronto-on/delmoro-funeral-home/3773 

+1 416-249-4499

MacKinnon & Bowes Ltd.

Etobicoke, Toronto

https://www.mackinnonandbowes.com/ 

Phone: +1 416-465-7508

Toll Free: +1-800-268-6736

Fax: +1 416-465-6756

Vescio Funeral Homes

Woodbridge, Toronto, Maple

https://www.vesciofuneralhome.com/ 

Woodbridge:

+1 905-850-3332

Toronto:

+1 416-656-3332

Maple

+1 905-303-0770

Ward Funeral Home

Woodbridge, Weston (Toronto), Brampton

https://www.wardfuneralhomes.com/ 

Woodbridge

+1 905-851-9100 or +1-888-836-6757

Weston/Toronto:

+1 416-241-4618 or +1-888-836-6792

Brampton:

+1 905-451-2124 or +1-888-836-6733




Updated 11/4/2022

 


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