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How to apply for a visa (Procedures and requirements)


How to apply for a visa (Procedures and requirements)




When submitting application for a Schengen Visa to travel to one or more of the Schengen area countries, certain requirements must be met before applying. If you are planning to travel to more than one Schengen country, it is best to apply at the Consulate of the country where you intend to stay the longest. A multiple entry visa allows you to travel to all of the Schengen area countries for the
time period indicated on the visa.

To apply for a visa you must book an appointment on line.

The Visa office at the Consulate General of Italy in Toronto is open to the public Monday to Friday 9 a.m. to 12 p.m. by appointment only.

Click here to book an appointment.    Remember!! You must first register, and then book your appointment!

When applying for a visa, keep in mind that you must attend in person at the Consulate to submit your documentation at the set appointment time. It is always recommended that you arrange your appointment at least 15 days prior to your departure, which is generally the minimum estimated time required for processing.

If you need an earlier appointment, you should check the online booking system on a regular basis for possible cancellations. In the event that you no longer require your appointment, please ensure that you cancel it, so as to give others the opportunity to access our services. Booking an appointment will allow for more efficient service. Thank you for your cooperation.




Every Schengen country shares the same basic requirements in issuing a visa to an applicant. However, there are some minor differences depending on the Consulate with respect to ID documents and your current financial means. Other documentation may be required for different types of visas.

Generally, you must provide the following:

1. Application form, carefully and correctly completed and signed.

Click below to download the application form which applies to you.

Electronic application form for Schengen Visa - short stay, 90 days (preferred)

Click here for other useful forms required to support specific types of Visa.

All application forms must be duly signed and may be filled out by hand or typewritten.

• Please ensure that you leave no blank spaces. If a question does not apply to you, enter N/A (not applicable).

• If the applicant is a minor, the parents must submit a written and signed consent form.

• Use a black pen when filling out the form by hand.

2. One recent passport-size photo, full-face and light coloured background.

Size has to be 35mm x 40 mm in colour. Check photos features here.
Face must be correctly centred on the photo, the photo must have been taken less than six months ago and perfectly resemble the applicant at the day of application and the day of pick up of the passport. The face must be seen from a front view, both sides of the face must be visible. Styled poses (looking over one shoulder, head bowed etc…) are not allowed. The head must be free of all headgear, no hats, scarves, headbands or other decorative objects. There is no exception to this rule. If you wear glasses, you are not required to wear them in the photo. However if you do your eyes must appear clearly; no tinted lenses, no flash reflections, the frames must not cover any part of your eyes, light or thin frames are recommended.

3. Your passport, which must be valid for at least 3 months following your planned return date, as well as photocopies of visas received previously. Furthermore, there must be at least two blank pages in the passport.

4. A copy of your flight reservation or round-trip ticket. If you are including only a flight reservation, please note that this Consulate reserves the right to ask for your flight ticket before issuing your visa. In addition, buying your ticket in advance does not ensure that a visa will be issued to you.

5. A travel medical insurance policy which must cover medical emergency expenses up to € 30,000, including hospital care and repatriation for medical reasons, while travelling in all of the Schengen area countries. The policy must already have been purchased
prior to submitting your application.

6. Hotel booking or Letter of invitation (form available in Other useful forms).

7. Last three months bank statements



1. In order to submit your visa application to the Consulate General of Italy in Toronto, you may be required to provide your Permanent Resident Card or details relating to your Canadian citizenship.

2. Visas are issued at the discretion of the Consulate General. Presentation of the documentation requested does not necessarily ensure that a visa will be issued. The visa office reserves the right to request additional documentation.

3. Visa processing time is approximately 15 days from the date of application (this time period may vary depending on the category
of the visa and citizenship of the applicant). It is not possible to rush processing time because the system is completely automated.

4. Within eight days of entry in Italy, the holder of a visa must request a “Permesso di soggiorno” (residence permit) from the “Questura” (police headquarters) of the Italian city in which he/she intends to reside. A “Permesso di soggiorno” is not required for business, tourism, short visits or study purposes, provided that the stay does not exceed 3 months.

5. The border authorities may refuse entry to a foreign national who does not have adequate financial means or is unable to provide full details regarding the purpose of his/her stay in Italy, or for reasons of security or public order. Make sure that you carry with you on your trip a copy of the documentation relating to your visa application.

6. The Consulate General does not provide photocopying service. Therefore, when submitting your application bring along the original required documents, as well as a photocopy thereof (please include the main pages of your passport).

7. Passports will be returned exclusively by mail. On the day of the appointment the applicant MUST bring a self-addressed, prepaid
Canada XPresspost envelope.

For any further enquiries please contact us at




Foreigners who visit Italy for business, tourism and study for up to 90 days must not apply for a permesso di soggiorno (residence permit) irrespective of whether they have been issued with a Visa. 
All the other visitors must request a "permesso di soggiorno" (residency permit) within 8 days from their arrival in Italy.
Find more information on "permesso di soggiorno" and what to do once in Italy.